4 mins
Posted on
July 6, 2023

The Real Secret to Perfect Meetings: Gathering meeting feedback.

Have you ever wondered why people frequently vent their frustration about meetings on Twitter? It's the impact of poorly run meetings on work culture. Surprisingly, even if your business is small with about 200 employees, the financial cost of unproductive meetings can be alarming, reaching up to $5 million per year!

Indeed, unproductive meetings have implications beyond finances. They negatively affect team morale and individual productivity. Losing precious work hours to badly planned meetings is a universally acknowledged drain on the soul. But should we abandon meetings altogether? Not quite.

While it's true that ineffective meetings can lead to decreased productivity and low morale, well-run meetings are vital for communication and collaboration. The secret lies not in eliminating all meetings, but in identifying and improving the necessary ones while removing those that aren't needed. And how can you do that? By soliciting meeting feedback.

Feedback: The Key to a Healthy Meeting Culture

Collecting feedback after each meeting can help your team work more efficiently and happily. It helps you cull unnecessary meetings, repair those that are unproductive yet crucial, eradicate detrimental habits, and keep your finger on your team's pulse.

Identifying and Axing Unnecessary Meetings

Not every meeting that appears on the calendar is indispensable. Some might only be wasting time and disrupting productivity flow. After all, it takes an average worker about 23 minutes to resume work post-interruption, according to research.

By asking for meeting feedback, you can understand which meetings are merely restating known information, happening too frequently without new insights, or inviting irrelevant individuals. This feedback will empower you to confidently trim unnecessary meetings from the schedule.

Repairing the Inefficacious but Necessary Gatherings

Sometimes, meetings are vital to the functioning of your business, yet they transform into time wasters due to various reasons. They need not be discarded; instead, they need to be fixed.

Feedback will shed light on what needs to be changed or maintained in these meetings. An approach that is highly appreciated in one meeting can be adopted as a standard practice across other meetings, improving their effectiveness.

Shattering Counterproductive Habits

Even with a sound knowledge of meeting etiquette, individuals can fall prey to detrimental habits. Feedback can highlight these problematic behaviors, such as a team member constantly checking their laptop during discussions or someone dominating the conversation.

Continuous feedback provides a platform for your team to discuss these issues, allowing the development of a customized set of meeting rules that work best for your unique team.

Staying Tuned to Your Team's Sentiments

Feedback serves as a pulse check for your team's feelings. Regular feedback, coupled with one-on-one discussions, gives you insights into how your team is feeling. This information is vital to address any arising problems promptly and keep your team satisfied.

To sum it up, feedback is an invaluable tool that can transform your meetings from being productivity hurdles to being beneficial activities. While bad meetings can come at a significant cost to your business, using feedback wisely can enhance your team's performance and overall satisfaction. In essence, every piece of feedback paves the way towards a healthier meeting culture.

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