4 mins
Posted on
January 24, 2024

How to Prepare for a Meeting: A Less Boring Guide (Featuring Meetrics)

Meetings: the workplace equivalent of brussels sprouts. You know they're good for you, but let's face it, sometimes they're just... meh. The problem isn't the meeting itself; it's the preparation. I'm here to guide you through the importance of meeting prep, making it as painless as possible. And yes, we'll be enlisting some AI black magic courtesy of Meetrics.

Step 1: Know Your Why

Let's start with the why. Every meeting should have a clear purpose. If you're thinking, "Well, we always have a Monday meeting," that's not a purpose; that's a habit. Ask yourself, "What do we want to achieve?" This could be anything from making a decision to brainstorming ideas for the next office party.

Step 2: The Guest List

Next up, is the guest list. Remember, this isn't a social gathering; it's a meeting. Invite only those essential to the purpose of the meeting. People that have some accountability in the meeting. And before you add Brad from accounting just because he's fun, ask yourself: does Brad really need to be there? (Sorry, Brad.)

Step 3: Agenda Genius

Ah, the agenda. This isn't just a list of topics; it's your roadmap to a successful meeting. An effective agenda sets clear expectations and helps keep the meeting on track. Think of it as the GPS for your meeting, minus the annoying voice telling you to make a U-turn.

Step 4: Pre-Meeting Prep

Here's where most of us drop the ball. Pre-meeting prep isn't just about you going over your notes; it's about ensuring everyone is on the same page. Distribute any necessary materials in advance and encourage participants to come prepared. Remember, a meeting is a team sport.

Step 5: Time and Place

This one's straightforward. Choose a time and place conducive to your meeting's purpose. If it's a brainstorming session, a change of scenery might spur creativity. And if it's virtual, ensure everyone's tech is up to scratch. Nothing kills the vibe like "Can you hear me now?"

Step 6: Set the Tone

As the meeting leader, it's your job to set the tone. Be clear about expectations and how the meeting will run. And a little humor doesn't hurt. A joke or a light-hearted comment can ease tension and foster a more open, collaborative environment.

Step 7: Follow-Up

The meeting might end, but the work doesn't. Follow up with a summary of decisions made and action items. And make sure everyone knows who's responsible for what. Accountability is key.

Now, let's add some Meetrics to this mix. Imagine having an AI coach living in your Google Calendar, ready to simplify your meeting prep with the click of a button. No capes, just sheer efficiency.

OR, do all this in NO-time with Meetrics and with drastically more impactful results

AI-Generated Objectives and Talking Points: Meetrics is like that friend who always knows what to say. The AI generates meeting objectives and talking points, ensuring your meetings are purposeful and on-point. 

Talking Point Time Limits: Ever been in a meeting that felt like a never-ending story? Meetrics sets time limits for each talking point, keeping your meeting as tight as your schedule. Our users save up to 40% of the time they used to spend in their meetings before.

Talking Point Owners: Share the load. Meetrics suggests who should lead each talking point, promoting a collaborative environment and inviting only the people who should be in the meeting. Now everyone gets their time to shine. 

Automated Agenda Sharing: Once your AI-crafted agenda is ready, share it with attendees at the click of a button. It’s like your teams in calendar telepathy.

Feedback Ratings and Meetrics Score: Post-meeting, get feedback on whether objectives were met. The Meetrics score even gives you an objective measure of how your meetings are evolving. It's like a report card, but for meetings and without the parental disappointment.

The Call to Action (Because Every Hero Needs One)

So, ready to have only brilliant meetings? Head over to Google Chrome, add the Meetrics extension to your calendar, and watch the magic happen. With Meetrics, you're not just prepared; you're brilliantly prepared. Meetings will no longer be the brussels sprouts of your work life. Instead, they'll be more like... well, let's say pizza. 

In Conclusion

Preparing for a meeting doesn't have to be a chore. By following these steps and enlisting the help of Meetrics, you can transform mundane meetings into engaging, productive experiences. It's about working smarter, not harder. And who knows, you might even start looking forward to Mondays. (Okay, let's not get too carried away.)

Remember, great meetings don't happen by accident. They're crafted. With a little effort and a touch of AI, you can turn even the most dreaded meetings into something brilliant. Now go forth and meet like a pro! 

Stop wasting your time on meeting templates. Use AI.

Explore Meetrics or book a demo now. Uncover the future of efficient collaboration and experience firsthand how Meetrics transforms the way you meet and achieve success.